Initial+Meeting+29th+July+2009

Initial Meeting 29th July 2009
Senior School Conference Room 3:30 to 4:50 p.m.

Present:
J. Weeks (Chair), P. Ayling, G Blackman, P. Brandon, S. Bottomley, K. Cumming, S Dewar, A Harrisson, A. Irwin, H. Oates, P. Rheinberger, R. Topp, C. Willett
 * John introduced the meeting by saying that the group has the opportunity to plan for the future of the Prep.
 * This Plan could take three to five years to come to fruition.
 * Our plan must firstly concentrate on the Curriculum, but also include things like Parking, OHS issues, Open Plan / Break out spaces for the boys, and ensure we make efficient use of the space we have.
 * We then conducted a SWOT Analysis of the Current Prep Site.

Strengths

 * Ovals / back courts
 * K-2 Centre
 * Office location - centre of the school
 * Gardens / Green space - it is a positive environment
 * K-2 Stage classrooms together, Y6 classrooms together
 * Split entrances - decentralisation
 * Auditorium - great space (becoming too small)
 * Library resources

Weaknesses

 * Lack of large undercover area when wet.
 * Teaching stages not together Years 3-5
 * Area where morning assemblies held is becoming too small - very confined at present
 * Year Six Area and Auditorium
 * Entry and Exit to Auditorium
 * Office
 * Lack of space
 * All deliveries are placed in corridor.
 * Unwelcoming for guests
 * Art Room
 * Music room
 * After School Care Centre
 * Now using a number of rooms in the school as there are too many boys for the dedicated room.
 * Boy's and Adult Guests toilets
 * Canteen too small

Opportunities

 * Locate Teaching Stages together
 * Car park around the Lodge
 * Lets us use space where current car park is located
 * Takes cars away from the front of Ewan House
 * Safety of boys
 * Aesthetics
 * Extra hard spaces for boys to play
 * Possible doubling the number of Tennis / Basketball courts as well as providing a Multipurpose Gymnasium
 * Pool
 * Unlikely at this stage as Senior School will have two pools with learning facilities
 * Ewan House
 * Hopefully empty Term 3 2010
 * Year 5-6 Centre
 * Opportunities for improved / larger auditorium
 * Music rooms in oval building near auditorium
 * Specialist Centre
 * Reception and Offices
 * Meeting Rooms
 * After School Care Centre
 * Year Three, Four and Five rooms together.
 * We need to know how big the School will get to ensure that we have enough classrooms.
 * 7 classes in Year and Five has already been approved by the School Council
 * Gymnasium / Extra Tennis Basketball Courts
 * Demolish the Art and Music rooms, After School Care Centre, Toilets, Canteen and back of Ewan House
 * This should allow another four Tennis / Basketball courts and a large Multi-purpose Gymnasium

Other Factors

 * The whole Prep site is a Heritage site which has consequences each time a DA is lodged.
 * The Car Park planned for around the Lodge
 * Will replace all current car spaces
 * The current plan is for 51 car spaces but can hopefully be expanded to 60 which is considerably more than we currently have
 * The Lodge could become the Office where all deliveries are received
 * Office for Ray and Ronnie

Nb:

 * I hope to upload the Maps and plans fro the Car Park tomorrow
 * Please feel free to add any points I missed.